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Office Manager

Closing date yi 2 ka August 2024

Administration Full-Time State-Owned Entity Facebook Schedule

The South African National Biodiversity Institute (SANBI) is looking for an enthusiastic, dedicated, professional and responsible person who will act as a first point of contact when dealing with correspondence of emails, phone calls and liaising with clients.
Managing diaries and organizing meetings and appointments and note taking.
Controlling access to their executives.
Booking and arranging travel, transport and accommodation.

This position requires a national diploma in Office Management, Public Administration or equivalent qualification at NQF 6 with 4 years of work experience in the relevant field or a degree in Office Management, Public Administration or equivalent qualification at NQF 7 with 2 years of work experience in the relevant field.
A postgraduate degree in Office Management, Public Administration or equivalent degree at NQF 8 will be an added advantage.
The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.

Proven ability to provide secretarial and administrative support to the Office of the Director including ability to manage the diary and make travel and accommodation arrangements;
Advanced experience in taking minutes of meetings, arrange workshops, arrange meetings, draft agendas, assist with events for national holidays, consider cost and budgetary implications, motivate for service providers and supplies and get quotations, be responsible for internal communication initiatives process invoices, order supplies for groceries for the Office of the Director;
Comprehensive knowledge and experience of office administration, project administration or coordination and handling of queries from stakeholders;
Advanced knowledge and experience of legislation, policies, procedures, processes, practices, systems, and frameworks related to office administration, procurement, logistics, project and event management are essential;
Proven ability and experience to work with diverse team and under pressure whilst being quality, cost, and safety conscious; strict adherence to policies, procedures, processes, governance, compliance, and confidentiality is essential; advanced planning, organizing, interpersonal, and problem solving skills;
Excellent communication skills at all levels (both verbal and written);
Excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) will be advantageous.

Only online applications will be accepted accompanied by the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered.
A competency test will be conducted as part of the selection process.
Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three references
Failure to submit the requested information and reference number shall result in your application not being considered.
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You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
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