Junior Event Administrators X2

Purpose

• The Conference Centre & Event Management Office is a well-known business unit within the SAMRC based at the Head office in Cape Town.
• This office is responsible for arranging and managing events facilitated nationally and internationally. We take pride in what we do by offering a professional and personal service to our clients.
• The two positions require enthusiastic candidates to work flexible hours over a 2-year contract period. Generally, 8 hours per weekday, however, the incumbent might be required to travel and work flexible hours (evenings, weekends, etc.) to suit the needs of our events.
• We are looking for 2 Junior Event Administrators with creative minds, excellent communication skills, confident, dedicated and motivated with good customer service experience and most importantly, willing to learn.

Requirements

• Matric certificate and relevant short courses
• 1 – 2 years’ Experience in administering and coordinating events or in a similar role
• Experience of working on an Event System
• Experience of working on a financial system

Advantageous:

• Minimum of 6 months’ experience in Professional Conference office

Skills & Competencies

• Extensive MS Office knowledge and skills particularly in Word, PowerPoint and Excel, as well as electronic diary scheduling using Outlook.

Responsibilities

• To assist with handling the administrative end of a busy Event Management Office, ensuring that events are professionally managed and ensuring clients are kept satisfied and that events are professionally executed.
• General day-to-day administrative duties.
• Providing administrative support to the event manager, event team and organising committee across all events, as required.
• Develop event-specific organisational tools such as timelines, contact lists, and work deliverables.
• Organise and prepare meetings with Clients/Committees including compiling relevant information, reports to committee members/clients.
• Set up events on the Event System.
• Managing and updating databases (event specific).
• Compiling and sending out announcements.
• Coordinate travel (bursary recipients, committees, guests, speakers, etc.).
• Request and confirm quotes.
• Prepare event packs and materials.
• Customer service/support.

Additional Information

• Please quote the reference number in all communications.
• Please be advised that your submission will not be considered should your application not be accompanied by the required information and documentation.
• While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
• You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
• If you need further help with this job or any other, please feel free to ask.
• Best of luck with your job application!

Ref No

• R706A

Remuneration

• A salary in the region of R 212 760 per annum, cost-to-company will be negotiated in accordance with qualifications and experience.

Enquiries

• The SAMRC does its best to provide the most accurate information; however, if there is anything wrong and unclear applicants are encouraged to contact the HR Recruitment Office at 021-938 0648 before the closing date.

Centre

• Conference Centre & Event Management Office, Head office