Administrative Assistants X17

Purpose

• The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.

Requirements

• Matric or Grade 12 certificate.
• Relevant 1 years’ experience in Administrative or similar environment.

Skills & Competencies

• Planning, organization and coordinating
• Personal mastery
• Emotional wisdom and decision making
• Ethics and values
• Client service orientation
• Computer literacy in MS Word, Excel, PowerPoint 
• Excellent planning and organizational skills
• Good administrative skills
• Ability to access required information
• Writing skills
• Basic understanding of SCM processes
• Basic financial acumen

Responsibilities

Compliance administration:

• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office coordination:

• Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Engage and follow up with Processing Centers on outstanding matters 
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting support:

• Aid in arranging meetings on behalf of the department.
•  Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Support in the maintenance of follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management:

• Manage Administer the records management and filling processes in line with the RAF filling plan.
• Ensure that the filing system is always up-to-date and functional.
• Aid in the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Additional Information

• The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
• Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
• Only the first 300 CVs may be considered
• Security Vetting shall be conducted on all prospective employees
• It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.

Ref No

• 5076

Remuneration

• R244 732.00
• RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs

Centre

• Onboarding Department: 4x positions
• Adjudication Department: 4x positions
• Legal Admin Department: 7x positions
• Medical Management Department: 2x positions