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Administrative Assistants X17

Road Accident Fund - Cape Town, Western Cape

Closing date yi 3 ka December 2024

Administration Contract State-Owned Entity Facebook Schedule

Regrettably, this position has been removed.

Purpose

  • The Administrative Assistant is responsible for providing administrative day-to-day support to the respective department.

Requirements
  • Matric or Grade 12 certificate.
  • Relevant 1 years’ experience in Administrative or similar environment.
Skills & Competencies
  • Planning, organization and coordinating
  • Personal mastery
  • Emotional wisdom and decision making
  • Ethics and values
  • Client service orientation
  • Computer literacy in MS Word, Excel, PowerPoint 
  • Excellent planning and organizational skills
  • Good administrative skills
  • Ability to access required information
  • Writing skills
  • Basic understanding of SCM processes
  • Basic financial acumen
Responsibilities

Compliance administration:

  • Maintain up-to-date written documentation related to the departments business activities.
  • Ensure compliance to the policies and process standards.
  • Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office coordination:

  • Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.
  • Maintain strict confidentiality in all matters relating to the office.
  • Assist in making follow-ups on outstanding matters.
  • Ensure all requests are handled and responded to within set timelines.
  • Engage and follow up with Processing Centers on outstanding matters 
  • Assist in ensuring the availability of stationery within the department.
  • Validate and verify information and documents submitted for accurate capturing and further handling.
  • Ensure the systems/registers used are kept up to date.
  • Check for duplicate documents, requests and queries and report on them.
  • Allocate reference numbers and accurately capture related documents on different systems.
  • Allocation of matters to responsible team members.
  • Draft and send out letters to all stakeholders as required.

Meeting support:

  • Aid in arranging meetings on behalf of the department.
  •  Assist with taking and distributing minutes in accordance to set governance standards.
  • Create and maintain a register to track matters outstanding.
  • Support in the maintenance of follow-up plan on meeting resolutions and matters outstanding.
  • Ensure confirmation of meetings and management of team diaries.
  • Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management:

  • Manage Administer the records management and filling processes in line with the RAF filling plan.
  • Ensure that the filing system is always up-to-date and functional.
  • Aid in the retrieval of information at all times as requested in the office.
  • Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
  • Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Additional Information
  • The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
  • Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
  • Only the first 300 CVs may be considered
  • Security Vetting shall be conducted on all prospective employees
  • It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.
Ref No
  • 5076
Remuneration
  • R244 732.00
  • RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs
Centre
  • Onboarding Department: 4x positions
  • Adjudication Department: 4x positions
  • Legal Admin Department: 7x positions
  • Medical Management Department: 2x positions