Secretary: Executive Support

Public Protector South Africa - Pretoria, Gauteng

Closing date yi 21 ka January 2022

Government Full-Time Government Facebook Schedule

Purpose

  • The candidate will assist the Chief of Staff and Senior Manager: Executive Support

Requirements

  • A three (3) year qualification in Office Management/Public Administration/Business Administration/Management Assistant/Secretarial Services or any other 3-year administration related qualification
  • One (1) year relevant experience in a similar environment
  • Excellent typing and organizational skills; proficiency in MS Word, MS Excel, MS PowerPoint, experience of e-mail and internet are essential

Skills & Competencies

  • Good verbal and written communication skills
  • Ability to organise work well
  • Delivery and service orientated
  • Hardworking
  • Good customer service skills
  • Good telephone etiquette and ethical conduct
  • Excellent writing skills and attention to details
  • Good interpersonal relations
  • Ability to maintain a high level of confidentiality
  • Ability to manage many tasks at once, work against short deadlines and to remain calm and focused
  • High level of professionalism

Responsibilities

  • Secretarial and administrative functions, typing, copying and filing of letters, reports and memorandums
  • Answer and screen all incoming calls
  • Follow up on all submissions of the Chief of Staff and Senior Manager: Executive Support
  • Managing the diary and the In- and Out-trays of the Chief of Staff and Senior Manager: Executive Support
  • Preparing for meetings of the Chief of Staff and Senior Manager: Executive Support
  • Coordinating and managing all activities related to meetings of the Chief of Staff and Senior Manager: Executive Support i.e. invites, booking of venue, refreshments, packs/documents for meetings, agenda and taking minutes
  • Quality assurance of documents received for the Chief of Staff and Senior Manager: Executive Support
  • Coordinate stationery, goods and services and the distribution thereof
  • Assist with Coordination of the Unit’s events
  • Sort, edit, record and distribute correspondence
  • Making travel arrangements and any other duties as required from time to time and facilitate the completion of GRNs

Additional Information

  • Please direct your application, stating the relevant reference number as follows: For the attention of Mr T Khunou by email.
  • Please quote the reference number and position applying for on the email subject line.
  • All appointments will be done in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable.
  • The successful candidate will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.
  • All successful candidates will have to undergo security clearance and vetting.
  • The Public Protector South Africa reserves the right not to fill the vacancies.
  • Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications (matric certificates, certificates of qualifications), a valid Driver’s License (where required) and ID document.
  • Applications not complying with the above will be disqualified.
  • Correspondences will be limited to the short-listed candidates.
  • Should you not be contacted within 2 months, please consider your application to be unsuccessful.
  • The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender and disability).
  • Preference will be given to the candidates whose appointment or promotion meets the requirements for Employment Equity representivity in the Institution.
  • Late applications will not be considered.

Ref No

  • PPSA 21/01/2022

Remuneration

  • R176 310.00 plus benefits

Enquiries

  • Mr T Khunou, tel (012) 366 7031 or 067 776 2320

Closing Date

  • 21 January 2022, 16:30

Download Full Vacancy

Email Application

[email protected]