Admin Assistant

Public Protector South Africa - Upington, Northern Cape

Closing date yi 21 ka January 2022

Government Full-Time Government Facebook Schedule

Requirements

  • A 3-year National Diploma in Public Administration/Public Management/ Business Management/Office Management/Management Assistant/Secretarial Services or any 3-year administration related qualification
  • 12 months completed Internship in Office Administration and/or Secretarial
  • Proficiency in Microsoft Office is essential

Skills & Competencies

  • Excellent interpersonal and communication (both written and oral) skills, demonstrating outstanding ability to correspond with colleagues, internal and external customers
  • Reliable and hardworking
  • Accuracy
  • Ethical conduct
  • Report writing skills and attention to detail
  • Ability to maintain a high level of confidentiality
  • Professionalism
  • Good customer service skills
  • Ability to meet deadlines and work under pressure
  • Ability to maintain a high level of confidentiality

Responsibilities

  • Perform basic Secretarial and Administrative functions such as, managing the daily, weekly and monthly diary, arranging meetings, Typing, faxing, copying and filling of documents
  • Handle basic financial administration, procurement and personnel administration matters in the George Regional Office including the processing of claims and payments
  • Capturing Cases/Complaints in the Master list
  • Disseminate files
  • Prepare and disseminate memos
  • Compilation of weekly/monthly/quarterly statistics
  • Develop and maintain a filing system
  • Undertake Receptionist duties
  • Handle the maintenance and acquisition of equipment
  • Perform other duties as requested by the supervisor from time to time

Additional Information

  • Please direct your application, stating the relevant reference number as follows: For the attention of Ms L Mabille by email.
  • Please quote the reference number and position applying for on the email subject line.
  • All appointments will be done in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable.
  • The successful candidate will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.
  • All successful candidates will have to undergo security clearance and vetting.
  • The Public Protector South Africa reserves the right not to fill the vacancies.
  • Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications (matric certificates, certificates of qualifications), a valid Driver’s License (where required) and ID document.
  • Applications not complying with the above will be disqualified.
  • Correspondences will be limited to the short-listed candidates.
  • Should you not be contacted within 2 months, please consider your application to be unsuccessful.
  • The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender and disability).
  • Preference will be given to the candidates whose appointment or promotion meets the requirements for Employment Equity representivity in the Institution.
  • People with disabilities and Males (All races) will be given preference.

Ref No

  • 18/01/2022

Remuneration

  • R176 310.00 plus benefits

Enquiries

  • Ms L Mabille, tel. (053) 831 7766

Closing Date

  • 21 January 2022, 16:30

Download Full Vacancy

Email Application

[email protected]