Administrator: Education

Purpose

• The Administrator is responsible for assisting with the systems and processes of the Campus and to offer a supportive function to the Programme Manager and Campus staff members of Netcare Education.
• The Administrator is also responsible for the financial administration of the Campus.
• The incumbent will further assume responsibility for the administrative function of Netcare Education courses including all non-academic processes and projects.

Requirements

• Grade 12 or equivalent NQF level 4 qualification.
• Administrative Diploma/ Degree/Certificate.
• A financial qualification will be advantageous.
• 1–2-years' experience in an administrative role.
• Customer Service experience.
• Financial experience will be advantageous.

Skills & Competencies

• Computer Literacy on Intermediary level: MS Word, Excel and Power Point.

Responsibilities

Financial responsibilities:

• Prepare weekly and monthly financial documents, purchase orders, petty cash for submissions to Finance office.
• Process all invoices.
• Follow up on Aged Analysis.
• Keep inventory of all stock items.
• Complete monthly inventory of equipment, furniture and update the Asset register.
• Obtain quotations from different suppliers.

Reception:

• Maintain a warm and professional Reception area.
• Maintain professional telephone etiquette.
• Assist visitors and students with queries.
• Provide information on programmes offered at the Campus to prospective students.
• Logistics management including venues, course material, student packs.
• Preparation of documentation for student registration.
• Telephone and e-mail replies to enquiries.

Academic staff support:

• Assist with invigilation during assessments.
• Provide academic staff with necessary teaching aids as per Netcare Education policies.
• Send out agenda for meetings when necessary.
• Taking of minutes when necessary
• Attendance registers of students.
• Support to students to access on-line assessments effectively.
• Assist during Seminars/ Workshops.

Campus Manager support:

• Manage diary, secretarial and related responsibilities of the Campus Manager.
• Report student administration problems such as high absenteeism to the Campus manager.
• Make travel bookings and arrangements.
• Placing orders to ensure effective service to students.
• Screen calls and escalate queries when necessary.
• Assist in the preparation, co-ordination and attendance of functions, events and activities including Graduation.
• Assist with Expo’s, open days and Marketing events.
• Maintain effective stakeholder relationships.
• Participate in client relation activities and strive to maintain existing client relationships.
• Communicate with students, colleagues and stakeholders by representing Netcare Education in a positive, professional manner.

Student administration:

• Accurate capturing of data on the student Learner Management System.
• Accurate capturing of data on HR system.
• Recording of all student applications.
• Administration of correspondence to applicants.
• Filing of all documents in relevant files.
• Ensure all administrative documents and student contracts uploaded on Learner management system.
• Preparation of documents for HWSETA.

Additional Information

• Interested candidates who meet the above criteria are requested to e-mail a detailed CV.
• While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
• You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
• If you need further help with this job or any other, please feel free to ask.
• Best of luck with your job application!

Centre

• Netcare Education Eastern Cape Campus

Download Full Vacancy

• 👉🏿 Cofa apha

Email Application

• [email protected]
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