Learning Administrator: Worker Programmes (INSETA 49)

Purpose

• The key purpose of this role is to support the Project Specialist in the Administration of the Skills Programmes, Bursaries, Candidacy, AET, Bursary for Youth and Special Project for Workers.

Requirements

• Grade 12 or equivalent is required plus any NQF5 tertiary administration/ project administration / business administration or related qualification.
• A minimum of 1 to 2 years relevant experience in administration.
• Preferred Requirement: NQF 6 qualification in Administration and Office Management.
• Preferred Requirement: Appropriate experience in the Public Sector environment.

Skills & Competencies

• Knowledge and understanding of the PFMA and NT regulations.
• Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.
• Preferred Requirement: Knowledge and understanding of the appropriate legislative and regulatory frameworks. (PPPFA, BBBEE etc.)
• Preferred Requirements: Job Specific

Responsibilities

Worker Programmes: Project Administration:

• Support the applications process with the employers once the Funding Window has been opened.
• Prepare recommendation letters for signature by Manager/EMO for the successful applicants.
• Send the signed recommendations to the successful employers.
• Liaise with the employers to submit the required documentation for validation.
• Prepare the final allocation letters for signature by Manager/CFO/EMO and Employer.
• Continuously update and maintain the project dashboard on learning program progress.
• Quality assures and check performance report for accurate submission.
• Performance reporting of all beneficiaries
• Prepare withdrawals and closure letters for signatures and submit to employers.
• Assist with travel and accommodation arrangements for the division

Contract Administration:

• Contract administration and management
• Liaise with employers to submit the required documentation for payment.
• Payment requisition submitted to Manager for approval.
• Submit Invoices to Finance for payment in line with the contract deliverables.
• Communicating proof payment to employers once funds are disbursed.
• Quality assure Commitment Reports for accuracy periodically.

Performance Reporting:

• Follow up with employers for outstanding documents as required.
• Ensuring that all required documents are received for employers/providers.
• Ensure that all project files are up to date with all required, updated documents.
• Ensure that all set divisional targets are met on time.
• Provide information and documentation as required by DHET and Internal and External Auditors.

Stakeholder Expectation Management:

• Represent Projects on first contact including responding to communication professionally and building professional and supportive relationships with employers
• Resolve employer queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes.
• Schedule support visits to stakeholders as required

Additional Information

• Send your application letter, CV and Qualifications to the email address below only.
• While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
• You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
• If you need further help with this job or any other, please feel free to ask.
• Best of luck with your job application!

Ref No

• INSETA 49

Email Application

• [email protected]