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Administration Officer: COO

Closing date yi 14 ka May 2024

Administration Full-Time State-Owned Entity Facebook Schedule

To execute and manage the sector investment attraction activities as they relate to research, preparing of proposals, networking, lobbying, lead generation, stakeholder management, investor onboarding and investor facilitation and aftercare.
To be the point of contact from prospecting to project completion.
To interact and liaise extensively with the local OEM (Mercedes Benz) and other Key local Companies in the Advanced Manufacturing Industry.

A 3-year Tertiary Qualification in Secretarial Practice / Office Administration /Office Management and Technology / Business Administration.
3 years secretarial experience at a senior management level.

Knowledge of secretarial practice (including minute taking, meeting management, quality management protocols)
Computer literate (MS Office: PowerPoint, Word, Access, and Excel)
Knowledge of procurement legislation, policy and procedures
Knowledge of Public Finance Management Act
Knowledge of filing systems
Excellent Typing skills
Knowledge of the function of Operations business unit.

Office Administration:

Providing typing support for the COO and to all unit staff
Implementing an effective and efficient Document/Record Management system for the unit
Provide administrative support to the COO and unit staff
Ensuring proper functionality of the unit printers
Managing stock control for the unit
Properly managing Boardroom bookings to mitigate double bookings
Performing receptionist duties for the units
Ensure Business Unit is effectively and efficient maintained at all times

Coordinate information and activities between Unit and staff and between other Units:

Coordination of telephone conferencing where this is required for the COO/investor/sector staff etc.
Co-ordinate and consolidate the organisational monthly management report
Co-ordinate and consolidate the Weekly Management Report in preparation for EXMA
Provide assistance to all unit staff and managers by assisting administratively/organizing tours/meetings/workshops/ document packs/protocols

Meetings/Functions:

Arrange, facilitate attendance and effectiveness of meetings/ functions, workshops and appointments
Coordinate Weekly departmental Meetings
Coordinate meetings with key stakeholders and/or investor
Perform all secretarial duties for all unit meetings

Travel and Subsistence Administration:

Compile and provide all travel related information Compile subsistence and travel forms also attaching related documentation
Provide travel support to the travellers as and when required and until the return

Managing General Assistants:

Financial:

Implement financial controls in line with the ELIDZ relevant Policies
Motivate in writing through the COO to have funds shifted where this may be required
Conduct financial monitoring for the unit
Capturing of requisitions for the unit on the system

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