Senior Administrator

Purpose

• To provide administrative support to the Business Unit.

Requirements

• B Com degree.
• 2 years Experience in Administration
• Added advantage: SAICA signed-off articles

Skills & Competencies

• Sound stakeholder relations management experience
• Exposure to the Legal aspects of debt collection
• Proficient MS Office (Word, Excel and Outlook)
• Good communication and report writing skills (written and verbal)
• Ability to multi-task, prioritize and work efficiently
• Ability to work independently and in a team environment
• Flexibility to adapt to all situations and work varied hours
• Ability to perform at higher level/s in a fast-paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction

Responsibilities

Debtors Management:

• Stakeholder interaction at various levels
• Maintains telephone and personal contact with staff and clients on receivable matters
• Generate and issue invoices and statements
• Generate receivables reporting and Management Information System.
• Reconcile daily bank deposits
• Researches and applies unallocated cash.
• Manages client accounts, accounts receivable write-offs and payments.
• Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Liaise with Legal and Finance business unit stakeholders
• Assists in financial management and analysis
• Organizes and maintains retention files for required period of time.

Training Office:

• Arranging induction for trainees in line with SAICA requirements.
• Inviting trainees to register contracts on SAICA TCMS.
• Checking registration documentation on SAICA TCMS for completeness and accuracy.
• Managing SAICA TCMS system for all SAICA trainees.
• Manage the training offices’ dashboard on SAICA TCMS
• Coordinating SAICA membership fee payments and new applications.
• Assisting with arrangements and preparation for SAICA Assessor training.
• Scheduling and coordinating all internal training.
• Liaising with external training providers for training requirements.
• Registering and coordinating all external training.
• Record keeping of all external training.
• Ensuring trainees and assessors adhere to SAICA TSR/PSR/ANA and LOR/PDS deadlines.
• Attending to all the SAICA training office compliance issues.
• Assisting trainees with queries relating to SAICA Training Regulations.
• Assisting trainees with the discharge process.
• Assisting all role players with an understanding of SAICA’s Electronic Assessment Tool.
• Taking minutes of all SAICA related meetings.
• TA recruitment and logistical arrangements for career day visits

Financial matters:

• Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations
• (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
• Investigate financial queries
• Drawing of reports for internal controls monitoring
• Facilitate drafting of ad hoc contracts within the limitations of scope as determined by the line manager

General office administration:

• Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.
• Keep diary for meetings booked in the office.
• Management of petty cash and cash availability.
• Control and issue refreshments.
• Make travel arrangements and reservations.
• Manage the requests for usage of pool vehicles in the centre.
• Typing of documents, using MS Office.

Ref No

• 4780