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Senior Administrator

Auditor-General South Africa - Vincent, East London, Eastern Cape

Closing date yi 22 ka May 2024

Administration Full-Time State-Owned Entity Facebook Schedule

Regrettably, this position has been removed.


  • To provide administrative support to the Business Unit.

  • B Com degree.
  • 2 years Experience in Administration
  • Added advantage: SAICA signed-off articles
Skills & Competencies
  • Sound stakeholder relations management experience
  • Exposure to the Legal aspects of debt collection
  • Proficient MS Office (Word, Excel and Outlook)
  • Good communication and report writing skills (written and verbal)
  • Ability to multi-task, prioritize and work efficiently
  • Ability to work independently and in a team environment
  • Flexibility to adapt to all situations and work varied hours
  • Ability to perform at higher level/s in a fast-paced ever-changing work environment
  • Ability to anticipate work needs and follow through with minimum direction

Debtors Management:

  • Stakeholder interaction at various levels
  • Maintains telephone and personal contact with staff and clients on receivable matters
  • Generate and issue invoices and statements
  • Generate receivables reporting and Management Information System.
  • Reconcile daily bank deposits
  • Researches and applies unallocated cash.
  • Manages client accounts, accounts receivable write-offs and payments.
  • Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
  • Organizes and maintains up to date financial records.
  • Provides monthly financial and management reports.
  • Liaise with Legal and Finance business unit stakeholders
  • Assists in financial management and analysis
  • Organizes and maintains retention files for required period of time.

Training Office:

  • Arranging induction for trainees in line with SAICA requirements.
  • Inviting trainees to register contracts on SAICA TCMS.
  • Checking registration documentation on SAICA TCMS for completeness and accuracy.
  • Managing SAICA TCMS system for all SAICA trainees.
  • Manage the training offices’ dashboard on SAICA TCMS
  • Coordinating SAICA membership fee payments and new applications.
  • Assisting with arrangements and preparation for SAICA Assessor training.
  • Scheduling and coordinating all internal training.
  • Liaising with external training providers for training requirements.
  • Registering and coordinating all external training.
  • Record keeping of all external training.
  • Ensuring trainees and assessors adhere to SAICA TSR/PSR/ANA and LOR/PDS deadlines.
  • Attending to all the SAICA training office compliance issues.
  • Assisting trainees with queries relating to SAICA Training Regulations.
  • Assisting trainees with the discharge process.
  • Assisting all role players with an understanding of SAICA’s Electronic Assessment Tool.
  • Taking minutes of all SAICA related meetings.
  • TA recruitment and logistical arrangements for career day visits

Financial matters:

  • Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations
  • (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
  • Investigate financial queries
  • Drawing of reports for internal controls monitoring
  • Facilitate drafting of ad hoc contracts within the limitations of scope as determined by the line manager

General office administration:

  • Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.
  • Keep diary for meetings booked in the office.
  • Management of petty cash and cash availability.
  • Control and issue refreshments.
  • Make travel arrangements and reservations.
  • Manage the requests for usage of pool vehicles in the centre.
  • Typing of documents, using MS Office.
Ref No
  • 4780