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Clerical Assistant

Aspen Pharmacare Holdings - Gqeberha, Eastern Cape

Closing date yi 14 ka June 2024

Administration Full-Time Company Facebook Schedule

Regrettably, this position has been removed.


  • Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders.

  • 1-3 years’ experience in an administrative role
  • Minimum of a 2-year Diploma in Administration
Skills & Competencies
  • Product knowledge (ERP System, Hardware, Database)
  • Administration knowledge.
  • Planning and Organizing
  • Meeting Deadlines
  • Capturing Facts

Documentation, reporting & record keeping:

  • Complete goods receipt notes and carry out material verification.
  • Generate sales orders.
  • Generate picking lists, packing list, load plans, sales invoices and de-shroud notices.
  • Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items.
  • Book the goods into the ERP System
  • Send Stores receipt note and purchase orders to Finance and the Lab
  • Assist in gathering the information required for reporting in department or area of technical expertise.
  • Compile detailed and standardized reports and consolidate documents.
  • Retrieve supporting documentation and records to facilitate and support query resolution.


  • Prioritize issues and orders.
  • Determine the cause of damaged goods.
  • Escalate unknown causes to the superior
  • Track down mislabelled products and correct the labelling thereof.

General office support/Administrative support:

  • Coordinate project and office services.
  • Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research). 

Plan & process:

  • Coordinate and provide input into work activities and priorities.
  • Monitor adherence to schedules.
  • Provide recommendations to management on improvement in processes.
  • Provide guidance to and/ or assists others with work activities.
  • Check own work.

Stakeholder relations:

  • Communicate with internal stakeholders to achieve work objectives and to maintain relationships.
  • Communicate with employees and management, to assist and convey information.
Additional Information
  • While we have tried to ensure the accuracy of the information, Salary Magazine cannot accept any responsibility or liability for any errors or omissions.
  • You should always check with the Job Center or employers directly to confirm the details are still accurate before applying.
  • If you need further help with this job or any other, please feel free to ask.
  • Best of luck with your job application!
Ref No
  • CA2024
  • Market Related