Admin Assistant: Facilities and Logistics Management

Public Protector South Africa - Pretoria, Gauteng

Full-Time | Government

Closing date yi 21 ka January 2022

Public Protector South Africa Admin Assistant: Facilities and Logistics Management Pretoria

Requirements

  • A three-year qualification in Public Administration/Public Management/Business Management and Office Management.
  • A minimum of 1-year relevant experience.
  • Proficiency in Microsoft Office is essential.

Skills & Competencies

  • Excellent interpersonal and communication (both written and oral) skills, demonstrating outstanding ability to correspond with colleagues, internal and external customers.
  • Reliable and hardworking.
  • Accuracy.
  • Ethical conduct.
  • Report writing skills and attention to detail.
  • Ability to maintain a high level of confidentiality.
  • Professionalism.
  • Good customer service skills.
  • Ability to meet deadlines and work under pressure.
  • Ability to maintain a high level of confidentiality.

Responsibilities

  • Facilitate and coordinate building maintenance in all PPSA buildings
  • Coordinate and manage all incoming and outgoing correspondence
  • Administer acquisition and maintenance of telecommunications services (landline, extension numbers, pin codes etc)
  •  Assist with allocation of pool vehicles on request
  • Submission of landline expenditure report
  • Ensure proper recording of invoices and documents for payments
  • Process and follow up on requests and repairs
  • Conduct inspections
  • Monitor and report performance of service providers on the following services, photocopiers, scanners, telephone landline
  • Coordinate OHS issues, inspections and reports for all PPSA buildings for compliance
  • Assist with incidents, emergency, evacuation drills to ensure compliance with Health and safety regulations
  • Handle basic administration duties in the Facilities and Logistics Management Unit such as typing, faxing, copying and filing of documents

Additional Information

  • Please direct your application, stating the relevant reference number as follows: For the attention of Ms P Moota by email.
  • Please quote the reference number and position applying for on the email subject line.
  • All appointments will be done in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable.
  • The successful candidate will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.
  • All successful candidates will have to undergo security clearance and vetting.
  • The Public Protector South Africa reserves the right not to fill the vacancies.
  • Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications (matric certificates, certificates of qualifications), a valid Driver’s License (where required) and ID document.
  • Applications not complying with the above will be disqualified.
  • Correspondences will be limited to the short-listed candidates.
  • Should you not be contacted within 2 months, please consider your application to be unsuccessful.
  • The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender and disability).
  • Preference will be given to the candidates whose appointment or promotion meets the requirements for Employment Equity representivity in the Institution.
  • People with disabilities and Males (All races) will be given preference.

Ref No

  • 17/01/2021

Remuneration

  • R176 310.00 plus benefits

Enquiries

  • Ms P Moota, tel. (012) 366 7020

Closing Date

  • 21 January 2022, 16:30

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Aplaya nge Email

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 10 ka January 2022