Payments Association of South Africa Assistant Company Secretary Johannesburg

Closing date yi 27 ka February 2020

Purpose

  • To support the Company Secretary of PASA in providing a highly professional, competent and proactive Company Secretarial service to the organisation, in particular, PASA Council and its Committees.
  • To deputise for the Company Secretary as and when required.
  • The successful candidate will assist in establishing and maintaining the highest levels of corporate governance in alignment with the Companies Act (where appropriate) and King IV.

Requirements

  • A relevent Company Secretarial qualification.
  • Five years of administration experience
  • Five years minute taking experience 
  • Two or more years in a similar role 
  • Drivers licence and own transport

Skills & Competencies

  • Proficiency in MS Office applications
  • Proficiency in Adobe Pro and Filesite/iManage work would be an advantage
  • Payments knowledge would advantageous 
  • Excellent communication skills (verbal and written)
  • Strong planning and organising abilities
  • Proficient in relationship building and interpersonal skills 
  • Ability to work independently and to collaborate with others
  • Ability to build credibility and trust
  • Ability to analyse problems and make decisions
  • Ability to work under pressure
  • Diligent and with excellent attention to detail
  • Good interpersonal skills

Responsibilities

  • Providing a full range of corporate secretarial support and governance advice.
  • Coordinating and arranging all Council, Committee and General meeting dates.
  • Assisting the Company Secretary in the administration of all Council and Committee meetings.
  • Maintaining all statutory registers, minute books and any other governance documents.
  • Assisting the Company Secretary in the execution of the annual Council and Committee plans.
  • Drafting round robin resolutions. 
  • Responsibility for dealing with queries and requests from stakeholders. 
  • Assisting the Company Secretary with the preparation of various reports for the Annual Report. 
  • Collation and circulation of meeting documentation.
  • Contributing to the establishment of internal Company Secretariat procedures, guidelines and templates and the continued development of self-help tools. 
  • The ability to work independently and be the key point of contact for relevant Council Committees, the Executive Committee and some Council Structures. 
  • Keep the filing system and server updated with the latest documentation daily.
  • Preparing directors’ fees and associated costs and ensuring that these are processed for payment.
  • Ensuring that all decisions at meetings are accurately and appropriately recorded in the minutes of the meeting and escalated to Council, or reported to relevant managers, as and when required. 
  • Proactively following up on action items arising from minutes.
  • Developing, building and maintaining strong relationships with the business to further enhance commercial acumen. 
  • Managing and coordinating the processing, verification and execution of all material legal documentation including contracts, trademarks and patents 
  • Coaching and support colleagues in developing new skills. 
  • Remaining abreast of industry developments as well as regulatory and legislative changes and providing proactive guidance inside and outside of meetings.
  • Compiling presentation packs for Council and Council Committees.
Lomsebenzi ufakwe ngu Tebuho Moshoeshoe nge 14 ka February 2020

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