Financial Administrator

Human Sciences Research Council - Pretoria, Gauteng

Full-Time | Finance

Closing date yi 29th ka June 2022

Purpose

  • The Facilities & OHS unit would like to fill the vacant post of a Financial Administrator in the Pretoria Office.
  • The incumbent must have the ability and energy to provide an accounting service, display a positive attitude, subscribe to a professional work ethic, be motivated, hardworking, and most importantly is willing to learn.

Requirements

  • BCom Finance / Accounting degree or equivalent (NQF 7)
  • At least 5 years’ experience in financial administration and office management.
  • PAFSA (Professional Association for Secretaries and Administrative Assistants) membership will be an advantage.

Skills & Competencies

  • Knowledge and experience of financial administrative processes.
  • Professional working knowledge of relevant legislation and regulations (PFMA and Treasury Regulations)
  • Sound office management, procurement and administration skills.
  • Experience in electronic workflow processes
  • Knowledge and experience in electronic records management practices.
  • Excellent organisational ability and the attention to detail and accuracy.
  • The ability to be responsive, pro-active and solve problems.
  • Advanced computer skills, including a high proficiency in MS Office applications.
  • Proficiency in speaking and writing English.
  • Ability to anticipate needs, take initiative and implement solutions effectively.
  • The ability to work independently as an individual, but also as a team member.
  • Professional and ethical conduct.

Responsibilities

  • Do financial administration, including compiling documentation, processing of invoices and journals and reporting on non-HR related expenditure, including off-site archiving services and the procurement of IT equipment. This includes for example, the following:
    • Being responsible for the procurement of all project related goods and services.
    • Maintaining general and subsidiary ledgers and prepare and adjust finance journal entries as required, which include budget corrections, journals, etc.
    • Identifying and resolving invoicing issues, accounting discrepancies and other financial related issues.
    • Maintaining an up-to-date planning and reporting system.
    • Undertaking asset management.
    • Engaging with Facilities & OHS management and staff, as well as other departments, such as IT, SCM and Finance to ensure the timeous conclusion of financial processes.
  • Management of Projects including preparation and supervision of project budgets, expenditure including milestone deliverables.
  • Manage policies and workflow processes.
  • Manage work sign offs and invoice approvals
  • Oversee Facilities & OHS records management.
  • Facilitate the optimal use of ICT.
  • Serve as the Facilities & OHS Risk champion.
  • Act as a stand-in for the PA/Administrator by attending to Human Resource management administration,
  • Office management and perform any other administrative tasks as required

Additional Information

  • In delivering 'social science that makes a difference' in South Africa and the region, the Research Programmes of the Human Sciences Research Council initiate and undertake policy-oriented research projects and programmes from its offices in Cape Town, Durban, Pietermaritzburg and Pretoria.
  • Its public-purpose mandate is set out in the Human Sciences Research Council Act No.17 of 2008.
  • The HSRC aims to attract and retain high-calibre skills and human resources necessary to effectively execute both its mandate to conduct research and to support the strategic intent of the organisation.
  • The HSRC is committed to accelerating the improvement in the proportion of South African Citizens who are black, female, or disabled towards achieving Equity goals.
  • The HSRC reserves the right not to make an appointment.
  • Application from recruitment agencies will not be accepted.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 22 ka June 2022