Administrative Officer Ref No: WCM03/2022

Department of Forestry, Fisheries and the Environment - Pretoria, Gauteng

Full-Time | Government

Closing date yi 1st ka July 2022

Purpose

  • The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.

Requirements

  • An appropriate National Diploma in Public Management/Office Management (NQF level 6) or equivalent qualification within related field.
  • 1-2 years’ experience in administration/office environment.

Skills & Competencies

  • Knowledge of administrative/clerical procedures.
  • Knowledge of Logis, BAS, Financial and Procurement procedures.
  • Knowledge of Procurement policies and procedures.
  • Knowledge of Departmental procedures and prescript/policies.
  • Computer literacy (emails, Internet, Word Processing).
  • Sound organising and planning skills.
  • Good communications skills.
  • Ability to prioritise workload.
  • Listening skills, Writing skills and Human relations skills.
  • Ability to work long hours voluntarily.
  • Ability to gather and analyze information.
  • Ability to work individually and in a team.
  • Good interpersonal relations skills.
  • Ability to work under extreme pressure.
  • Ability to work with difficult persons and to resolve conflict.
  • Character beyond reproach.
  • Articulate.
  • Sense of responsibility and loyalty.
  • Initiative and creativity.

Responsibilities

  • Provide Administrative and Logistical Support to the Directorate.
  • Arrange meetings and make booking for conferences and workshops.
  • Distribution of documents in a prompt and confidential manner.
  • Prepare document packs for meeting/interviews.
  • Make travel arrangements for the officials.
  • Prepare and type/draft letters and other documents.
  • Maintain and oversee the filing system of the Directorate.
  • Assist with the Management of Finance within the Directorate.
  • Identify resource needs for the directorate.
  • Ensure that funds are available for procurement of goods and services.
  • Procurement of goods and services using approved procedures.
  • Prepare quarterly procurement reports for the directorate.
  • Ensure that correct and acceptable quality and quantities are delivered as per the order.
  • Ensure that orders are created, and invoices are paid timeously.
  • Provision of administration Support to the Directorate.
  • Assist in compiling documents in preparation for Quality Assurance visits to projects.
  • Liaise with implementers and provincial colleagues regarding quality assurance.
  • Assist in the compilation of all project documents for Business Plan Evaluation during the planning phase.
  • Prepare files for submission for approval.
  • Provide inventory support to the Directorate.
  • Maintain the directorate’s asset register.
  • Update the register when new office equipment is acquired.
  • Arrange on behalf of personnel, with the asset manager for moving of furniture from one office to another.
  • Conduct stocktaking of assets.
  • Advise officials to complete VA7 forms whenever they need to use office equipment at workshop venues or at their homes (a VA7 form states that an official is authorised to use state property outside the premises).

Additional Information

  • All applications must be submitted on a signed new Z83 application form with a copy of a comprehensive CV, certified copies of qualifications (Matric Certificate must also be attached), ID document, driver’s license (all attached documentation must not be older than six (06) months) together with the recent curriculum vitae in order to be considered.
  • Please note that should you not use the newly amended Z83 and completed, initialed and signed in full, the department reserves the rights to disqualify your application.
  • The National Department Forestry, Fisheries and the Environment, is an equal opportunity, affirmative action employer.
  • Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan. Persons with disabilities are encouraged to apply.
  • It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Correspondence will be limited to successful candidates only.
  • Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: criminal records; citizenship status; credit worthiness; previous employment (reference checks); social media checks, and qualification verification.
  • Short-listed candidates will be expected to avail themselves at the department’s convenience.
  • Entry level requirements for SMS posts: In terms of the directive on compulsory capacity development, mandatory training days & minimum entry requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG).
  • The course is available at the NSG under the name certificate for entry into SMS and the full details can be obtained by following the below link:https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/
  • The successful candidate will be required to provide proof of completion of the NSG Public Service Senior Management Leadership Programme certificate for entry into the SMS.
  • Furthermore, candidates shortlisted for the SMS post will be subjected to a technical exercise that intends to test relevant technical elements of the job.
  • Following the interview and the technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA directive on the implementation of competency-based assessments.
  • The person appointed to this position will be subjected to a security clearance, the signing of performance agreement and employment contract.
  • The department reserves the right not to make an appointment.
  • If you have not been contacted within three (03) months after the closing date of the advertisement, please accept that your application was unsuccessful.

Ref No

  • WCM03/2022

Salary

  • R261 372 per annum, (Total package of R409 856 per annum/ conditions apply)

Enquiries

  • Ms E Mgedezi Tel No: (012) 399 9231

Application Form

Download Full Vacancy

Application Address:
  • Applications may be forwarded to: The Director-General, Department of Forestry, Fisheries and the Environment, Private Bag X447, Pretoria, 0001
  • Hand-delivered at: Environment House, Erf 1563 Arcadia Extension 6, Cnr Soutpansberg and Steve Biko Road, Arcadia, Pretoria
  • For attention: Human Resources Management.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 20 ka June 2022