Registry Clerks Ref No: CFO 22/4/7 (X2 Posts)

Department of Defence - Pretoria, Gauteng

Full-Time | Government

Closing date yi 20th ka May 2022

Department of Defence Registry Clerks Ref No: CFO 22/4/7 (X2 Posts) Pretoria

Purpose

  • Chief Directorate: Accounting
  • Directorate: Personnel Payments

Requirements

  • Grade 12 Certificate.

Skills & Competencies

  • Reasoning and problem-solving ability.
  • Computer literate (MS Office software package).
  • Good verbal and written communication skills.
  • Ability to effectively function as part of a team, receptive to work-related suggestion/ideas, decisive/persevering iro task finalisation and able to effectively function under pressure.
  • Disposition and aptitude towards correct effective and efficient Registry practices.

Responsibilities

  • Assist in implementing and maintaining processes to manage and control incoming and outgoing correspondence as well as maintaining an effective filling system for correspondence, documentation and payments files in the applicable sub-section.
  • Collecting/delivering documentation and payments files from/to section applicable.
  • Assisting in ensuring the correct and efficient recording and storage of S&T related documentation.
  • Render an effective filing and records management service for subsistence and travel section.
  • Filling of files consisting of S&T claims.
  • Distributing documents to the relevant checkers.
  • Opening and closing of S&T files.
  • Management of the files register (incoming and outgoing claims).
  • Numbering of files after receiving them.
  • Managing of the disapproval registry book.
  • Attending to enquiries and sending clients to the relevant personnel.
  • Assisting in the location of files that are misfiled.
  • Filing, storage tracing and retrievals of documents and files.
  • Handle of enquiries pertaining to S&T files.
  • Handle of enquiries pertaining to S&T files.
  • Making photocopies when requested.
  • Sending and receiving faxes when requested to do so.

Additional Information

  • Prospective applicants must please make use of the new Z83 form which is effective as at 01 January 2021.
  • All applicants must complete all the sections in the Z83 form including section C on contact details and medium of communications and section E on current study (institution and qualification).
  • African males & females, Indian males, Coloured males and people with disability are encouraged to apply.
  • The advertisement (s) contained herein is/are meant for the attention/perusal from all interest job seekers whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service.
  • Person not employed by the DOD/Public Services are encouraged to apply for the vacancies advertised in this circular.
  • The advertisement (s) contained herein is/are meant for the attention/perusal from all interest job seekers whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service.
  • Person not employed by the DOD/Public Services are encouraged to apply for the vacancies advertised in this circular.
  • Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge, experience and etc) and all required documents attached need not be certified (Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews), (i.e. Educational qualifications, ID Copy and Driver s license).
  • Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of their permanent residence permits to their applications.
  • Should you be in possession of a foreign qualification(s), it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
  • All applications received after closing date will not be considered.
  • Failure to comply with the above instructions will result in applications being disqualified.
  • Should an application be received where an applicant applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.
  • If an applicant wishes to withdraw an application it must be done in writing.
  • If an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts.
  • The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification).
  • Successful candidates will also be subjected to security clearance processes.
  • Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.
  • Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only.
  • For more information on the job description(s) please contact the person indicated in the post details.
  • Successful candidates will be appointed on probation for the period of twelve (12) months regarding the prescribed rules and will be expected to sign a performance agreement.
  • The Department reserves the right not to make appointment(s) to the advertised post(s).

Added advantage

  • A minimum of one-year relevant experience in the relevant field.
  • In the possession of a valid RSA/Military driver's licence.

Ref No

  • CFO 22/4/7

Salary

  • R176 310 per annum (Level 05)

Enquiries

  • Ms T. Tshioma Tel No: (012) 392 2245

Application Form

Download Full Vacancy

Application Address:
  • Applications must be submitted to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137, Pretoria, 0001
  • Applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception.
  • Please use reference number not post number.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 2 ka May 2022