Lo msebenzi uphelelwe. Closing date yawo ibi nge 21 ka January 2022.

Unit Administrator โ€“ Analytical Services

Council for Geoscience - Silverton, Pretoria, Gauteng

Full-Time | Administration

Closing date yi 21 ka January 2022

Council for Geoscience Unit Administrator รขย€ย“ Analytical Services Silverton, Pretoria

Purpose

  • To provide administrative support and assistance to the Business Unit Manager and staff within the Analytical Services Unit.

Requirements

  • Grade 12 and
  • National Diploma in Office Administration or equivalent
  • Three years working experience in office administration or secretarial duties
  • Experience and understanding of general administration and office support

Skills & Competencies

  • Fully computer literate with an advanced level of MS Office
  • Knowledge and technical skills in office administration, travel arrangements, records and archive management, and customer services
  • Ability to exercise discretion in dealing with confidential or sensitive matters
  • Confident and able to work on own initiative and with limited supervision
  • Strong organisational and planning skills with the ability to prioritise
  • Excellent verbal and written communication skills
  • Well-developed interpersonal skills
  • Report writing skills
  • Knowledge of supply chain management process.

Responsibilities

  • Rendering of effective administration and office support services within Analytical Services.
  • Maintain an effective filing system for ease of tracking and retrieval of documents
  • Manage the diary of the business unit manager, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly
  • Schedule meetings and secure appropriate venue for the business unit
  • Prepare and type correspondence, minutes, reports, and other documents as required
  • Assist with coordination and consolidating of weekly, monthly, and quarterly reporting
  • Receive clients to analytical facility and business unit manager’s office
  • Make travel arrangements for the staff and the Manager, i.e. transport, accommodation & flights
  • Establish and maintain an efficient and effective correspondence and document management system
  • In consultation with the Manager, disseminate information and documents on behalf of the Unit
  • Handle confidential and sensitive documentation
  • Co-ordinate receipt, checking, and submission of invoices to the finance unit to facilitate timeous payment
  • Preparation and submission of RFQs, requisitions for purchase orders, and invoices
  • Keep track of orders issued and the receipt of purchased goods, invoicing, and payments
  • Investigate anomalies and rectifies as directed by Manager

Additional Information

  • If you meet the above requirements and wish to apply, please send your application.
  • Please quote the position title (Office Administrator: Human Resources) as a reference when submitting your application.
  • The Council for Geoscience is committed to Employment Equity and diversity.
  • In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups.
  • Females and people from previously disadvantaged groups and sectors are encouraged to apply.
  • Correspondence will be limited to shortlisted candidates only.
  • If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
  • All appointments are subject to vetting processes.
  • Appointments are subject to positive vetting results.

Salary

  • Peromnes Grade: P11 (R 400 445.74 CTC Per Annum)

Lo msebenzi uphelelwe. Closing date yawo ibi nge 21 ka January 2022.

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 15 ka January 2022