Administrative Assistant

University of the Free State - Bloemfontein, Free State

Full-Time | Administration

Closing date yi 23rd ka January 2022

University of the Free State Administrative Assistant Bloemfontein


  • Applications may only be submitted online through the official UFS vacancy website.
  • Applications submitted through any other platform will not be considered.


  • Grade 12 on NQF level 4.
  • A minimum of one (1) year experience in office management.
  • A minimum of one (1) year experience in the HIV field.
  • Experience in financial administration/management.
  • Proof of COVID vaccination.
  • A valid driver’s license (must travel independently to other campuses).

Skills & Competencies

  • Results Orientated: The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. The ability to be reliable, responsible, dependable and to fulfil obligations.
  • Strategic Thinking: The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
  • Business Acumen: The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office and the Internet.
  • Leading: The ability to maintain high levels of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
  • Building Coalitions: The ability to be self-assured and at ease with people in all types of social situation


  • Handle office administration including but not limited to typing, filing, orders, telephone appointments, queries, and sending faxes and capturing of data on computer system.
  • Diary planning of HIV division.
  • Responsible for meeting administration.
  • Receive quests and arrange functions where necessary.
  • Coordinating training of peer educators.
  • Coordinate Health and Wellness activities/awareness campaigns.
  • Data capturing, analysis and writing of reports.
  • Report fault and general maintenance and follow-ups.
  • Assist with financial administration of HIV division.
  • Assist with budget planning and budget of external funding.
  • Travel to other UFS campuses (South Campus and QwaQwa) as required to assist with HIV activities.

Additional Information

  • The University reserves the right not to fill the post.
  • The University subscribes to and applies the principles prescribed by the Employment Equity Act.
  • Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division.


  • The annual remuneration package, including benefits is: R 314 228.57 - R 394 291.82 per annum depending on the budget available for the position, relevant work experience and qualifications.


  • For enquiries, please feel free to contact me at 051 401 9848 or email at [email protected] or [email protected]
  • Additionally, kindly contact 051 401 7267 /9857 /9810 /9003 for assistance.
Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 10 ka January 2022