Registrar’s Clerk

Purpose

• The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women and Persons with Disabilities.

Requirements

• Matric certificate or equivalent qualification.
• Appropriate experience in general administration or court related functions will serve as an added advantage.
• Understanding of confidentiality in the public service.

Skills & Competencies

• Good administration and organising skills.
• Excellent communication skills (written and verbal).
• Computer literacy (MS Office).
• Good interpersonal and public relation skills.
• Ability to work under pressure and solve problems.
• Numerical skills.
• Attention to detail.
• Planning and organising skills.
• Customer service orientated.

Responsibilities

• Render efficient and effective support services to the court. Issuing of court process at the General Office.
• Render case management duties.
• Render counter service duties/functions.
• Prepare, analyse and submit court statistics.
• Maintain and keep all registers for civil and criminal matters.
• Filing and archiving of both civil and criminal processes.
• Attending to case management and set down notices.
• Act as a liaison between judges and legal practitioners.
• Requisitioning of accused persons from prison.
• Attend to correspondence and enquiries from the public and stakeholders.
• Prepare and send cases to transcribers for appeal and review purposes.
• Attend to complaints from prisoners and members of the public.
• Perform administrative duties in respect of mental health, petition, review and appeal matters.
• Act as a liaison between registrar and legal practitioners.
• Provide administrative support in general as requested by the Chief Registrar, Court Manager and Supervisor.

Additional Information

• All applications must be in a NEW Z83 form, which can be downloaded on internet at www.judiciary.org.za/ www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department.
• Each application form must be fully completed, duly signed and initialled by the applicant.
• The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert.
• Failure to fully complete the form, sign and initial by the applicant will lead to disqualification of the application during the selection process.
• Received applications using the old Z83 will not be considered.
• A recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); copies of qualifications and Identity Document and driver’s license (where appropriate) and any other relevant documents should be attached (Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews).
• Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• All non-SA citizens must attach a copy of proof of permanent residence in South Africa to their applications.
• Dual citizenship holder must provide the Police Clearance certificate from country of origin.
• Applications that do not comply with the above-mentioned requirements will not be considered.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification).
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• The Department reserves the right not to make any appointment(s) to the advertised post(s).
• Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.
• The Department does not accept applications via fax or email.
• Failure to submit all the requested documents will result in the application not being considered during the selection process.
• Office of the Chief Justice is an equal opportunity employer.
• In the filling of these posts, the Employment Equity Plan of the Department will be taken into consideration and preference will be given to Women and Persons with Disabilities.
• All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which be communicated by the Department.
• Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools.
• Applicants could be required to provide consent for access to their social media accounts.
• Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).
• The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
• All successful candidate will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointments.

Ref No

• 2022/92/OCJ

Salary

• R176 310 – R207 681 per annum.
• The successful candidate will be required to sign a performance agreement.

Enquiries

• Technical enquiries: Mr. S.P Mathibeli Tel No: (051) 492 4563
• HR related enquiries: Ms M Luthuli Tel No: (051) 492 4523

Application Form

• Cofa apha (editable)
• Cofa apha (non-editable)

Download Full Vacancy

• Cofa apha

Hand Deliver at

• Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X20612, Bloemfontein, 9300.
• Applications can also be hand delivered at: the Free State High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301.