Lo msebenzi uphelelwe. Closing date yawo ibi nge 8 ka December 2021.

Human Resources Assistant

Netcare - Roodia, Sasolburg, Free State

Full-Time | Human Resources

Closing date yi 8 ka December 2021

Netcare Human Resources Assistant Roodia, Sasolburg

Purpose

  • The Human Resources Assistant is required to perform a full generalist human resources function.
  • This includes industrial relations, recruitment and selection, training, counseling and the supervision of administration processes.
  • The incumbent s further required to meet tight deadlines, to be accurate, to follow policies and procedures and to interact with members of the staff, management, external companies/agencies associated with Netcare as well as members of the public.

Requirements

  • A three year Degree or a Diploma in human resources management or related studies or studying towards or an equivalent NQF level 7 qualifications.
  • 1 – 2 years Generalist Human Resources experience.
  • Hospital experience advantageous.

Skills & Competencies

  • Good working knowledge of the Basic Conditions of Employment Act
  • Computer literacy is essential

Responsibilities

Recruitment and selection:

  • Compile advertisements in conjunction with line management
  • Advertise vacancies and complete shortlisting
  • Process all relevant documentation related to the recruitment and selection of staff 
  • Liaise with external suppliers as required

Orientation and on-boarding:

  • Schedule employees for orientation
  • Assist with monitoring the probationary period of all new staff by issuing management with a certificate to complete at the end of the period, thereafter producing the appropriate letters

Payroll:

  • Ensure the collation and submission of documentation for payroll including dealing with all payroll related queries
  • Payroll input processing, terminations and appointments
  • SANC deductions, Tax on Bonus, Retirement Fund options and contributions
  • Process Medical Aid applications
  • Ensure medical exits and appointment medical is done
  • Maternity processing and UIF forms

Leave:

  • Monitor and produce a monthly audit all-inclusive leave report and distribute for management action on all staff who have negative and excessive leave balances.
  • Complete leave audit ensuring BCEA and policy compliance, processing leave encashment

Uniform:

  • Arrange and handle the complete uniform fitting for all staff members.
  • Ensure effective communication from suppliers regarding fitting and delivery dates.
  • Update uniform allowance balance on Vision and or/with HRSSC ensuring that all applicable AOD forms are completed by staff and processed for deductions via the payroll

Industrial relations:

  • Ensure monthly IR statistics are submitted by HOD’s
  • Ensure that previous month’s statistics are loaded on Vision by the 5th of the new month including discussion planners, counselling sessions, disciplinary warnings, hearings and grievances
  • Submit monthly IR statistics and HRA report to the HR Manager

Human resources audit and reporting:

  • Process monthly HR reports, and other related statistical reports required by management
  • Audit exception reports to ensure compliance with the timekeeping system and legislation.

Personnel administration:

  • Adhere to all personnel administration policies, processes, systems and procedures, ensuring that personnel records are accurate and updated
  • Handle all routine personnel administration queries and work requests and resolve these efficiently and effectively within required SLA’s and turnaround times

Typing:

  • Take minutes at disciplinary and grievance hearings and meetings as requested
  • Process and distribute all requests or schedules for meetings and training
  • Assist in the typing of Human Resources related documents are requested
  • Type minutes of EE meetings and ensure distribution of minutes to wards and members of the committee within one week of the meeting

Filing:

  • Create and maintain an appropriate filing system to ensure an accurate record of all reports and other documents is maintained
  • Archive personnel files
  • File employee personnel records
  • File HR Manager memos, minutes on a weekly basis

Queries:

  • Attend promptly and politely to all human resources related queries from internal and external customers telephonically, in person and in writing as appropriate.
  • Direct customers efficiently and politely to the correct source where it is not possible to deal with queries

Human resources administration:

  • Order name badges, process necessary certificates, arrange vouchers and assist with the arrangements for presentations.
  • Assist with the preparation of a monthly farewell presentation for staff who have terminated.
  • Generate and update a birthday list regularly for distribution to all management on a monthly basis.

Learning and development:

  • Assist with planning and organizing of all training and orientation programmes, including sending out invitations, reminders to the staff, booking of venue, setting up, catering booking
  • Assist in the compilation of the workplace skills report, annual training report and discretionary grant application
  •  Co-ordinate training venue, catering, and equipment requirements for training and functions co-ordinated by human resources
  • Assist with arranging various in-service programs such as HIV Awareness, computer literacy training, fire training
  • Ensure that training registers are forwarded for capturing to HRSSC within one week of completion of training

Project management:

  • Assist with Human Resources related projects on an ad hoc basis as required
  • Active involvement in the accreditation process

Personal and professional development:

  • Assume responsibility for own personal and professional development
  • Keep up to date with Netcare’s evolving policies and procedures

Additional Information

  • Interested candidates who meet the above criteria are requested to e-mail a detailed CV.
  • Netcare actively supports the recruitment of people with disabilities.
  • Please note that reference checks for internal applicants will be conducted with the current and past Netcare direct line managers of the applicant and the relevant Netcare HR Managers.
  • Employees are therefore encouraged to discuss internal job applications with their direct line manager to ensure that the line manager is aware of the application.
  • The terms and conditions of employment relating to the function which you have applied for will be based on those that exist in the Division within which you will be employed.
  • In the event of a candidate having any disability that may impair the individual’s ability to perform the job function, the candidate must kindly inform the employer so that an assessment for reasonable accommodation can be made.
  • By applying for this position and providing us with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes (should you be successful).
  • Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation.
  • We confirm that such information will not be used for any other purpose without obtaining your prior consent.
  • If your application is not successful, we retain your CV and other information provided for a period of 6 months after which it will be destroyed in a secure manner.
  • If you object to your information being used in accordance with the aforementioned clauses, please indicate your objection and we will immediately destroy your personal information in a secure manner.
  • The Company's approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Group’s Employment Equity strategy.

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Lo msebenzi uphelelwe. Closing date yawo ibi nge 8 ka December 2021.

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 30 ka November 2021