Senior Secretary: Faculty of Law (Ref No: 6626)

University of Fort Hare - East London, Eastern Cape

Full-Time | Administration

Closing date yi 23rd ka May 2022

University of Fort Hare Senior Secretary: Faculty of Law (Ref No: 6626) East London

Purpose

  • Applications are invited from suitable candidates with appropriate qualifications and experience for the above position.

Requirements

  • National Senior Certificate plus 3 Year Degree / National Diploma in Administration or related field;
  • 5 years of experience in writing correspondence, reports, minutes, circulars, directives etc;
  • 5 years’ relevant administrative experience at a tertiary institution.

Skills & Competencies

  • Good interpersonal and communication skills;
  • The applicant must be self-motivated, be able to work under pressure and should have the ability to multi-task;
  • The successful applicant must be able to work in a team, handle a variety of responsibilities, work with a high degree of discretion and independence and meet pressured deadlines.

Responsibilities

  • Providing comprehensive support, administrative assistance and time management services;
  • Representing the Faculty Office through excellent interaction and professional liaison with a wide range of persons within the University and external partners;
  • Screening, prioritizing and handling/or referring all enquiries including mail and email;
  • Planning and organizing activities within the Faculty Office which include attending to and drafting correspondence, invitations, processing and reviewing information and materials;
  • Planning and organizing events including the detailed co-ordination of any event, general and committee meetings, workshops and being responsible for the agendas and minutes
  • Developing and maintaining effective systems for the storage and retrieval of information and documents;
  • Managing and handling confidential information and materials to and from the Faculty Office;
  • Make travel, accommodation and car hire bookings for the Dean: Faculty of Law;
  • Processing, reviewing and prioritizing all incoming information and communication, whether telephonic, electronic, written or any other forms;
  • Managing and monitoring financial requirements within the Faculty Office.

Additional Information

Interested applicants who meet the criteria are invited to:

  • Visit the Website www.ufh.ac.za/jobs for a more comprehensive advert and to apply online.
  • Applications must clearly indicate the name of the post applied for. 
  • Submit the motivation and resume as well as supporting documents namely; ID/passport, certificates and proof of remuneration and three work-related referees, on the application website.
  • Note that for all re-advertised positions this advert supersedes the one advertised previously owing to modifications made.
  • Candidates who have previously applied are requested to re-apply.
  • No faxes or walk-ins (hard copies) will be accepted.
  • Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date.
  • Late applications will not be considered.
  • Failure to comply with the above directions will result in the application being disqualified.

Enquiries

Lo msebenzi ufakwe ngu Tebuho Moshoeshoe nge 10 ka May 2022