Office of the Chief Justice Judges Secretary Port Elizabeth

Closing date yi 28 ka February 2020


  • Grade (12);
  • One (1) to three (3) years’ Secretarial experience or as an Office Assistant;
  • A valid driver’s licence;
  • An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or BCom Law Degree will serve as an added advantage and results must accompany the application;
  • Shortlisted candidates will be required to pass a typing test.

Skills & Competencies

  • Proficiency in English;
  • Good communication skills (verbal and written);
  • Administration and organizational skills;
  • Exceptional interpersonal skills;
  • Ability to meet strict deadlines and to work under pressure;
  • Attention to detail;
  • Customer care service skills and excellent typing skills;
  • Confidentiality and time management;
  • Computer literacy (MS Word) and research capabilities.


  • Typing (or format) of draft memorandum decision;
  • Opinions or judgement entries written by or assigned by Judge;
  • Provide general secretarial/administrative duties to the Judge;
  • Manage and type correspondence;
  • Judgements and orders for the Judge (including diary, phone typing);
  • Arrange and diarize appointments;
  • Meetings for official visits and make travel and accommodation arrangements;
  • Safeguarding of all case files and the endorsement of case files with an order made by Judge;
  • Update files, documents and provide copies of documents to the Registrar;
  • Perform digital recording of Court proceedings on urgent court cases after hours and ensure integrity of such recordings;
  • Store, keep and file Court records safely;
  • Accompany the Judge to the Courts;
  • Management of Judge’s vehicle, logbook and driving thereof;
  • Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management;
  • Arrange receptions for the Judge and his or her visitors and attend to their needs;
  • Management of Judge’s library and updating of documentation;
  • Execute legal research as directed by the Judge and comply with Prescripts;
  • Departmental policies, Procedures and Guidelines.

Additional Information

  • Shortlisted candidates must be willing to undergo normal vetting and verification processes, including a competency assessment for Senior Management Service.
  • Applications must be submitted on form Z83, obtainable from any Public Service Department or on the internet at
  • The completed and signed form should be accompanied by a recently updated CV as well as certified copies of all qualification/s and ID document (no copies of certified copies are allowed; certification should not be more than three months old).
  • Failure to submit all the requested documents will result in the application not being considered.
  • Please indicate the reference number and position you are applying for on your application form.
  • Correspondence will be limited to shortlisted candidates only.
  • If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful.
  • Applications received after the closing date, as well as applications received via fax or email, will NOT be considered or accepted.

Ref No

  • 2020/19/OCJ


  • R257 508 per annum.
  • The successful candidate will be required to sign a performance agreement. (Contract post include 37% in lieu of benefits)


  • Mr S Mponzo Tel No: (043) 726 5217

Application Form


Quoting the relevant reference number, direct your application to:

  • Postal address: The Provincial Head, Office of the Chief Justice, Private Bag x 13012, Cambridge 5206, East London
  • Hand deliver applications to: 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.
Lomsebenzi ufakwe ngu Tebuho Moshoeshoe nge 14 ka February 2020

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